Stanley Consultants, Inc. Documentation Control / Admin Assistant in Tamuning, Guam
Documentation Control / Admin Assistant
This position provides complete administrative support for a business unit manager or department, group, or similar organizational unit.
Essential duties include:
Perform clerical and administrative functions, which may be confidential in nature
Prepare reports using standard report format
Organize and maintain project correspondence and data files
Maintain drawing, submittal, transmittal, and project status logs
Prepare and distribute meeting agendas and minutes
Input/review contractor payment applications
Input/review change orders and letters
Coordinate travel and meetings for supervisor
Coordinate applicable continuing education seminars including room, reservations and meal, if appropriate
Answer phone and routine inquiries
Assist Marketing Coordinator with printing and binding of proposal documents
Assist with the preparation of special exhibits
Ability to effectively use word processing and spreadsheet programs
Work from construction office or primary office as required
Perform other work related duties as assigned
Graduation from high school or equivalent plus one (1) year experience in performing administrative duties directly related to engineering or construction management.
Experience specifically related to construction projects in recording and indexing construction documentation, including but not limited to Requests for Information
(RFIs), submittals, staffing plans, contractor invoices and contractor certified payrolls.
Experience with contractor certified payrolls must specifically include review for conformance with Davis Bacon Wage Rates.
Previous experience with SharePoint, ProjectWise or other electronic document control systems is preferred.
Must have experience with Microsoft Office: Word, Outlook, Excel, and PowerPoint.
Equal Opportunity Employer: Minorities, Women, Veterans, Disabilities