Stanley Consultants, Inc. Documentation Control / Admin Assistant in Tamuning, Guam

Requisition Number

18-0049

Title

Documentation Control / Admin Assistant

City

Tamuning

State

GU

Country

USA

Description

This position provides complete administrative support for a business unit manager or department, group, or similar organizational unit.

Essential duties include:

  • Perform clerical and administrative functions, which may be confidential in nature

  • Prepare reports using standard report format

  • Organize and maintain project correspondence and data files

  • Maintain drawing, submittal, transmittal, and project status logs

  • Prepare and distribute meeting agendas and minutes

  • Input/review contractor payment applications

  • Input/review change orders and letters

  • Coordinate travel and meetings for supervisor

  • Coordinate applicable continuing education seminars including room, reservations and meal, if appropriate

  • Answer phone and routine inquiries

  • Assist Marketing Coordinator with printing and binding of proposal documents

  • Assist with the preparation of special exhibits

  • Ability to effectively use word processing and spreadsheet programs

  • Work from construction office or primary office as required

  • Perform other work related duties as assigned

Requirements

  • Graduation from high school or equivalent plus one (1) year experience in performing administrative duties directly related to engineering or construction management.

  • Experience specifically related to construction projects in recording and indexing construction documentation, including but not limited to Requests for Information

(RFIs), submittals, staffing plans, contractor invoices and contractor certified payrolls.

  • Experience with contractor certified payrolls must specifically include review for conformance with Davis Bacon Wage Rates.

  • Previous experience with SharePoint, ProjectWise or other electronic document control systems is preferred.

  • Must have experience with Microsoft Office: Word, Outlook, Excel, and PowerPoint.

Equal Opportunity Employer: Minorities, Women, Veterans, Disabilities

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